When is ‘all inclusive’ really all inclusive?

The Oxford Dictionary defines ‘all inclusive’ as “including everything or everyone” but some conference venues are marketing themselves under this banner despite failing to meet its criteria.

It’s an easy trap to fall into for those on the hunt for a place to hold an event – a hotel conference venue seemingly offers a great price for a room and AV equipment but suddenly additional charges pop up for food and refreshments.

Ultimately, a venue isn’t all inclusive unless everything is included in the overall price. This is important to remember for those looking for a location to host an event.

So why is all inclusive the option to go for and what should such a package look like?

Benefits of all inclusive

A purpose-built all inclusive conference venue like Wyboston Lakes will make the process of planning a conference easy and stress free. A team of experts will take control of the event, guiding you in matters from decorating the room to technology.

With all inclusive services, each event should be bespoke, with staff taking the time to understand what’s important to you and your event. Similarly, any problem that arises shouldn’t fall at your door – a team will be provided to manage and take control of the situation.

Opting for an all inclusive package will ensure you get the best service, aren’t faced with added charges and can enjoy your conference on the day without the stress of managing the event.

What should an all inclusive venue look like?

A purpose-built conference venue offering all inclusive services is easy to identify once you know how.

Understanding how to cut the wheat from the chaff is vital if you want to ensure you get value for money, access to training rooms, and everything from accommodation to bars and social activities.
Ultimately, to identify a true all inclusive resort, you should think about everything you could possibly need on your day and measure this against what you are being provided.

Question if the overall price includes the room hire, decoration, parking, Wi-Fi, effective spaces for meetings, state of the art AV facilities, advanced IT infrastructure, catering, access to bars and spa facilities.

When it comes to equipment, a high-quality all inclusive venue will provide a high definition short throw projector, wireless presentation technology direct from your Apple device, a blu-ray player, and plasma screens.

Eight hour ergonomic comfortable seating, whiteboards and magnetic walls, blackout facilities and dimmed lighting controls, comfort cooling, beverages and snacks, writing pads and pens and a trainer’s box should also be provided.

Don’t underestimate the importance of quality

When choosing your all inclusive conference venue, remember that the quality of your surroundings and the services on offer are also important. Look for rooms that are fit for purpose with high ceilings, natural lighting, air conditioning and sound insulation.

Accommodation on-site is also a bonus and this should be high quality to ensure guests can relax in comfort and security. Access to leisure facilities via an all inclusive package will also ensure down-time is used to relax and digest the contents of the conference.

Meanwhile, a rural location will help to stimulate the creativity of attendees and give them pleasant surroundings in which to learn, converse and rest.

When it comes to available support services, opt for a conference venue that offers assistance to organisers and delegates, with access to a full range of office services, including secretarial and equipment hire. A 24-hour business centre onsite is also bound to impress.