Office equipment checklist for new business start-ups

For any new business looking to make an impression it is crucial to have all of the office tools you need at your disposal. If you are branching out into a dedicated office for the first time as a business rather than a freelancer then you will need a plan of action.

It is highly recommended for start-ups to create an office equipment checklist to make sure you aren’t left red-faced on your first day at the helm. Here are some of the most important products to have in your office to maximise productivity from day one.

Telephone system

 For many businesses a telephone system is their primary means of communicating with customers, vendors and other businesses. A reliable telephone connection is important to ensure a start-up is reachable every day on a 9-5 basis. What services or features you require will ultimately depend on how many workstations are required.

Broadband connectivity

 With the need for a telephone network comes a demand for a reliable internet connection. Whether we like it or not the internet is now the bricks and mortar for any business and the ability to send and receive e-mails on demand, interact with a customer base via social media and take part in conference calls with multiple people is highly important.

Computers & software

 Without a durable, fast computer connecting to the internet would be impossible. Make sure each member of staff has an adequate computer with up-to-date software to enable them to carry out their daily tasks to the best of their ability. Some people may prefer a laptop if they are more often than not on the move, so consider the individuals needs of your workforce.

Multifunctional printer

 In the infancy of your business you are highly unlikely to have large pots of cash to spend on office equipment. That is where a multifunctional printer comes into its own for start-ups and SMEs. The ability to buy one machine that prints, scans and faxes documents at the touch of a button is a much-needed resource to maximise productivity.

Mobile phone or PDA

 There is a common saying in business that “time is money”. Managing your time and communications effectively as a new business owner is essential to make money. A smartphone with a diary or a PDA is important to keep yourself organised and on-time. This will also help to improve the work-life balance of your workforce.

Mailing equipment

 In order to physically reach out to both existing and potential customers your business will need proper mailing equipment and scales to be able to pack and pay for documents, product samples and catalogues as cheaply and efficiently as possible.

Purchasing office equipment will undoubtedly be one of your biggest start-up expenses but by planning carefully and sticking to this kind of checklist you can ensure you only buy the essentials and keep more funds in the bank.

As your business expands and your cash flow improves you may later consider managed print services which reduce wastage, free up resources and minimise downtime, greatly enhancing your office environment.